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Groupize and MedPro Systems announce partnership to support event management for the Life Sciences industry

Life Sciences organizations can now turn to Groupize and MedPro Systems for seamless HCP data capture for event management in support of visibility, compliance and aggregate spend reporting.

BOSTON, MA – Groupize, the industry’s innovative platform for enterprise-wide meeting and event management, announced a new partnership with MedPro Systems, leading provider of healthcare license validation solutions to the Life Sciences industry, to streamline travel and event healthcare practitioner (HCP) license data capture and validation. With the integration, Life Sciences organizations can now automate HCP license verification in the Groupize platform as part of the registration process for live and virtual events.

The real-time integration validates HCP credentials at the event sign-up portal against MedPro’s premier MedProID® database for clean and accurate matching against authoritative Federal, State, and industry-sourced data. Customers can then track and view attendance data and no-shows via the Groupize platform.

“We understand that Life Sciences organizations face the daunting task of collecting, verifying, and reporting compliance-related spend and research,” explains Charles de Gaspe Beaubien, Founder of Groupize. “This is time-consuming and can be error-prone, leaving exposure to risk. Failing to submit timely, accurate, or complete information to the Centers for Medicare & Medicaid Services (CMS) can result in penalties of up to $100,000 per transaction. With our seamless connection to MedPro, companies can effortlessly maintain compliance with physician spend tracking regulations for any type of meeting or event.”

Combined, Groupize and MedPro Systems seamlessly integrates with SAP Concur for end-to-end management of HCP event expense capture and reporting. Today, over 450 pharmaceutical and medical device manufacturers leverage the MedPro Concur Connect Expense and Invoice connectors to eliminate manual entry of HCP data and capture all data attributes in SAP Concur to meet Federal Open Payments (Sunshine Act), State and International Aggregate Spend reporting requirements.

“Groupize’s powerful event management platform and commitment to innovation, combined with MedPro’s industry-leading healthcare data, will provide Life Sciences organizations with a comprehensive solution to manage attendees and expenses for global events with greater compliance,” said Bryan Andrews, Senior Director – Business Development & Partnerships of MedPro Systems. “We’re pleased to be working with Groupize to deliver this game-changing functionality to the industry.” 

The Groupize solution creates a Transfer of Value report for Open Payments (Sunshine Act) compliance, enabling a one-step export of HCP data that can be uploaded to MedPro’s ComplianceReportingID or any Aggregate Spend reporting platform for audit purposes and to provide the compliance data necessary for reporting.

The feature rich Groupize platform offers an ecosystem of modules that simplify and automate the entire end-to-end meetings and events journey:

Groupize Spend Management – for Global Financial Compliance and Oversight

  • Global visibility
  • Venue sourcing
  • Approvals & workflows

Groupize Event Management 

  • Registration websites
  • Travel (profile and non-profiled) integrated to Concur
  • MedPro Validation
  • Check-in

Groupize Attendee App – for Education and Content Delivery

  • Onsite learning and training
  • Resources
  • Recordings
  • Engagement (texting and polls)
  • Virtual Meetings

Groupize Business Intelligence Expense & Reporting

  • Aggregate Spend reporting data capture
  • Expense integration via travel

In the pharmaceutical, biotechnology, and medical device industries, there are thousands of meetings and use cases that the intuitive and modern Groupize system can be leveraged for to simplify, automate, and ensure compliance. These include:

  • Dinner meetings at restaurants
  • Continuing education events
  • Internal and team building events
  • Sales meetings
  • Advisory boards
  • Product launches
  • Lunch and learns
  • Clinical trials
  • Investigator meetings 
  • Key opinion leaders
  • Patient advocacy
  • Virtual meetings
  • Speaker Bureaus Travel
  • Congress Auxiliary (room block)

Charles de Gaspe Beaubien adds, “MedPro Systems is one of the most trusted brands in the industry and we are thrilled to partner with them to continue to grow and expand our offerings for our Life Sciences customers.”

Tatiana Rokou

Tatiana is the news coordinator for TravelDailyNews Media Network (, and Her role includes monitoring the hundreds of news sources of TravelDailyNews Media Network and skimming the most important according to our strategy.

She holds a Bachelor's degree in Communication & Mass Media from Panteion University of Political & Social Studies of Athens and she has been editor and editor-in-chief in various economic magazines and newspapers.