While Backstage was developed to meet the demands of enterprise travel for large-scale events, the technology can also be applied to any and all events, as well as tour operators and hotels who are looking to streamline efficiencies.
MIAMI, FL. – Crewfare, the integrated, seamless and custom way for people to coordinate and book event travel, is on a mission to help event producers and travel planners manage their staff, vendor and talent travel all in one place. Born from a lack of efficiency when managing internal travel for events, Crewfare has simplified and modernized the internal staff travel booking and management process through Backstage – a centralized and personalized software, making archaic room block Excel grids obsolete. Powered by new industry-leading, proprietary technology and a user-friendly digital interface, “Crewfare’s ‘Backstage’ removes the headaches of booking and managing staff travel, and enables event planners to focus on what they do best – bringing to life the best live event experiences for their consumers,” said Crewfare founder, Jason van Esso.
While Backstage was developed to meet the demands of enterprise travel for large-scale events, the technology can also be applied to any and all events, as well as tour operators and hotels who are looking to streamline efficiencies. Wedding planners dreaming up an intimate destination wedding, for example, can tap Crewfare’s Backstage technology to facilitate room blocks and make booking travel a breeze. They can also tap Crewfare to deliver tailored room block options to wedding guests.
For event producers, wondering whether it’s too good to be true? Here’s how Crewfare’s Backstage works to eliminate all the frustrating pain points of event staff travel booking:
- Crewfare works with your team to understand your travel needs and sources room blocks for you, negotiating the lowest hotel rates and the most favorable terms.
- Crewfare builds your custom-branded, easy-to-navigate booking solution and reservation backend using its proprietary technology.
- Separate your contacts into different groups like vendors, talent and security, and set custom parameters for each group, including nightly inventory quantities for select dates, room types, amenities offered and more.
- Invite your contacts by sending them their own custom booking link right from the Backstage platform. Your contacts will be able to manage their reservation, and you can then approve or deny their request change directly from Backstage, giving you full control over the process.
- Use the backstage software to approve, edit and manage incoming reservations. Plus, view your pickup and revenue reports in real time, as well as communicate rooming lists (including updates and changes) in real-time with hotels directly.
Additional standout features of Backstage include:
- Adjust and customize your payments settings. For example, enable contacts to pay for their hotel stays utilizing their own credit card, or allow them to charge their stay to the master account.
- Need to find out where to put a specific group of people? Use the Smart Search feature to determine where your hotel inventory is for select dates. Crewfare’s advanced search makes it easy for event producers to find out how much inventory is remaining across all your selected hotels.
- Need some extra support? Live phone, chat and email support from Crewfare’s experienced team is available 24/7.
“When I produced ComplexCon 2022, using Crewfare freed up my team and I to be laser focused on executing other aspects of the event,” said Neil Wright, VP of Live & Experiential, Hartbeat (formerly Complex). “They’ve changed the entire travel booking model, erasing the cumbersome manual process of sorting out staff travel so that it’s effortless and completely customized. In my 10 plus years of experience producing events, this is the first technology that streamlined the process and helped us be more organized and efficient.”
Crewfare was founded in 2021 and is led by entrepreneurs and disruptors reshaping the events and entertainment industries for a new generation. Founder Jason van Esso and co-founders Jordan Scheffler and Zach Picon are young leaders who have built their careers around connecting next-gen audiences with culturally relevant brands, events and experiences. Since its launch, Crewfare has accommodated travel for 200,000+ travelers across 3,000+ hotel partners with 100+ global live events slated for 2023, including Rolling Loud, Sound on Sound, ComplexCon, New York Wine & Food Festival and more.
Theodore is the Co-Founder and Managing Editor of TravelDailyNews Media Network; his responsibilities include business development and planning for TravelDailyNews long-term opportunities.
