Choosing the venue for your event is thus, the most important part of the organization. The venue chosen has the ability to crush peoples’ faith in you or build their confidence in you.
Human nature dictates that you have to be better than your friends. This breeds a huge competitive spirit within us that makes each of us want to impress others. Organizing an event, whether, for friends, family or even work colleagues is a great opportunity for you to stand out of the crowd and build a good name for yourself.
Choosing the venue for your event is thus, the most important part of the organization. The venue chosen has the ability to crush peoples' faith in you or build their confidence in you. There are several key factors that you should consider when choosing the venue:
1. Location and capacity
The location for your venue should be somewhere that is easily accessible irrespective of the mode of transport a person chooses. Try to choose a place that can be found on the google maps and that is known by the majority of the people. The venue should also have ample space for everyone depending on the people coming.
You should also ensure that location can accommodate the number of people coming. Having a few people standing outside the venue may not be such a good thing for your reputation.
2.The ambience of the venue
Depending on the type of event organized, the venue you choose should be suitable for the occasion. In case you are planning a party, wedding or any other celebratory occasions, outdoor venues such as the beach club bali and other luxury hotels may be appropriate. However, if the event is for business or work purposes, ensure large conference rooms and indoor rooms may be more appropriate.
The atmosphere of the venue should, therefore, reflect the topic and theme of the event that is to take place even before any decorations are done.
3. Adequate facilities
To impress people, you have to choose impressive things therefore, ensure the venue has state of art facilities. If it is the Wi-Fi, ensure that it is super fast and will not disappoint your guests. In case you will be offering meals, ensure that you have the best chefs to deliver amazing sets of dishes. If possible, you can offer some of the indigenous foods made by the people in the area!
Recreational facilities are also pivotal for events. Kids clubs, swimming pools, gyms, and even bikes can put you way ahead in ensuring the guests enjoy the venue. For work occasions, ensure the furniture is in good shape and the basic equipment like the screens for projection and the PA systems are available.
4. Budget
The cost of your venue is most likely the most important part of the planning. In as much as you want to please your colleagues or even friends, the cost of the event should not eat into all of your salaries as you will still need to budget for things such as food and other expenses. It will do you no good if you are able to host an amazing event and the next day you are begging for food!
People would, however, be impressed if you are able to pull out an amazing event at a relatively affordable cost.
5. Special amenities
Acknowledging the fact that there may be disabled guests, expectant mothers or even parents with newborn kids and choosing a venue that will be friendly for all of them, will ensure that you are on everybody's good side. It also shows that you care about what everyone is going through and thus will earn the respect of most of your friends and co-workers.
This means that the washrooms should be suitable for all, there should be ramps beside staircases, and there should be changing tables for new mothers.
Conclusion
Choosing a venue that impresses everyone builds you a good name to your bosses, your friends and even strangers who’ve just known you. It may thus create for you new opportunities such as a promotion or even new friendships! Therefore, don’t just pick a venue, pick one that impresses!
